Oral Presentations

PRESENTATION TIME: Presentation time is critical; each paper is allocated 18 minutes for oral sessions, including time for questions, session chair introductions, and any set up that is not completed in advance. We recommend that presentation of your slides should take about 15 minutes, leaving 3 minutes for introduction by the session chair and questions from the audience. To achieve appropriate timing, organize your slides or viewgraphs around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one minute per slide when the content is less complex. Slides attract and hold attention, and reinforce what you say – provided you keep them simple and easy to read. Plan on covering at most 6 points per slide, covered by 6 to 12 spoken sentences and no more than about two spoken minutes.
Be prepared to begin your presentation as soon as the prior presenter has finished; it is important to keep on schedule. You should meet with your session chair during the break immediately prior to your session. Meet inside or near the door of the presentation room. If the room is not being used, this will give you a chance to test any presentation equipment you will be using. Copying your files to the computer before the session will also save you some time during your presentation. Note: The presentation computer has ONLY a USB port. There is no CD-ROM or other disc drive.
ORGANIZATION OF IDEAS: Make sure each of your key points is easy to explain with aid of the material on your slides. Do not read directly from the slide during your presentation. You shouldn’t need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance. It is very important that you rehearse your presentation in front of an audience before you give your presentation at PCS 2024. Surrogate presenters must be sufficiently familiar with the material being presented to answer detailed questions from the audience. In addition, the surrogate presenter must contact the Session Chair in advance of the presenter’s session.
EQUIPMENT PROVIDED: All lecture rooms will be equipped with a computer, a video projector, and a microphone. Each computer will have a USB port as well as PowerPoint and Acrobat Reader software. There will be no other equipment available.
Each computer will have a recent version of the Windows OS installed, a USB port, as well as PowerPoint and Acrobat Reader software. Remember to embed all your fonts into your presentation, if you are using any special font or plug-in such as MathType.

Please, pay attention to the following critical points:

  • There WILL ONLY be a USB port (NO CD-ROM) given at the computer in the presentation room
  • Make sure your presentation does not run into a problem on Windows 11 platform, if you are a Mac or Linux user
  • If you will be playing video or animated media, make sure it runs on Windows Media Player
  • Embed all the fonts in your presentation

Keep in mind that the oral presentations will be given in a large lecture hall. When preparing your slides, make sure that the entire audience will be able to see your presentation.